Zapier Zap Planner
Prompt
Plan a Zapier Zap for: Goal: {goal}. Trigger app: {trigger_app}. Action apps: {action_apps}. Data flow: {data_description}. Conditions: {conditions}. For each step provide: app, event type, field mapping, filter conditions (if any), and formatting steps. Include estimated task usage per month.Variables
goal
trigger_app
action_apps
data_description
conditions
About This Prompt
Describe an automation need in plain English and get a complete Zap architecture with trigger, actions, filters, and configuration details.
Example Output
**Zap: New Blog Post → Social Media Distribution**
**Estimated Monthly Tasks:** ~40 (10 posts × 4 actions)
**Step 1: Trigger — WordPress: New Post**
- Event: New Post Published
- Filter: Post Status = Published, Post Type = Post
- Fields used: Title, URL, Excerpt, Featured Image URL, Categories
**Step 2: Filter — Only Marketing Category**
- Condition: Categories contains 'Marketing' OR 'AI Tools'
- (Skip posts in 'Internal' or 'Draft' categories)
**Step 3: Action — OpenAI: Create Completion**
- Prompt: 'Write a LinkedIn post about this article. Title: {Title}. Summary: {Excerpt}. Keep under 200 words. Professional tone. End with a question for engagement.'
- Output: linkedin_post_text
**Step 4: Action — Buffer: Add to Queue**
- Profile: LinkedIn Company Page
- Text: {linkedin_post_text} + 'nnRead more: {URL}'
- Image: {Featured Image URL}
...
Usage Tips
- Keep Zaps under 10 steps for reliability
- Add filters early to reduce task usage
- Use Formatter steps for data transformation
- Test with sample data